Identity and role

Supplier trading nameAuthorized quoting contactRole: seller / representative / sourcing agentKnown verification channelRequired documentation confirmed by responsible staff

Offer

Product specificationAvailable quantity / readiness dateUnit and pack contentsRequired inspections or testing agreedWritten quote / expiry

Commercial checks

Payee confirmedAmount and payment stageUnexpected instruction changes verified independentlyDelivery responsibilitiesShortage / replacement / dispute termsCurrent applicable platform terms checked

Approval

Unresolved itemsApproverOrder referenceReview date