AGRISOKO | HOSPITAL FOOD-PROCUREMENT BRIEF
Blank planning template. Not a supplier offer, contract, official tender form or safety standard.
Keep completed files private. Do not include patient or pupil records.

AUTHORIZED REQUIREMENT
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Facility / business contact: __________________________________________________
Approved specification reference: __________________________________________________
Dietetic / kitchen approval contact: __________________________________________________
Food-safety procedure reference: __________________________________________________
Permitted externally shareable documents: __________________________________________________
Procurement authorization reference: __________________________________________________

ORDER LINE — DUPLICATE AS NEEDED
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Product and exact specification: __________________________________________________
Quantity / unit / pack contents: __________________________________________________
Brand / processing requirements if approved: __________________________________________________
Substitution allowed? Who approves?: __________________________________________________
Lot / traceability documents required: __________________________________________________
Required delivery schedule: __________________________________________________

COMMERCIAL AND RECEIVING
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Destination / receiving contact: __________________________________________________
Quote / validity: __________________________________________________
Itemized charges: __________________________________________________
Authorized payment terms: __________________________________________________
Receiving criteria reference: __________________________________________________
Hold / reject decision-maker: __________________________________________________
Unresolved questions: __________________________________________________

Prepared by: __________________ Approved by: __________________
Date: __________________ Reference: __________________

Guide: https://www.agrisoko254.com/learn/services/hospital-food-procurement-kenya
Buy: https://www.agrisoko254.com/browse
Describe your need: https://www.agrisoko254.com/request