Authorized requirement

Facility / business contactApproved specification referenceDietetic / kitchen approval contactFood-safety procedure referencePermitted externally shareable documentsProcurement authorization reference

Order line — duplicate as needed

Product and exact specificationQuantity / unit / pack contentsBrand / processing requirements if approvedSubstitution allowed? Who approves?Lot / traceability documents requiredRequired delivery schedule

Commercial and receiving

Destination / receiving contactQuote / validityItemized chargesAuthorized payment termsReceiving criteria referenceHold / reject decision-makerUnresolved questions